College of Liberal Arts

Hiring

In this sections, you will find guidelines to hiring procedures and links to relevant forms.

Steps in the Process of Hiring New Faculty

Request to Advertise

• Memo to Dean from Chair of Department (including area of specialty, faculty being replaced, and justification)
• Advertising Copy

5 things that must be in the Advertising Copy are:

a. Title

b. Qualifications

c. Application Deadline

d. Instructions for applying

e. SIUC Affirmative Action Statement

• Position Description
• Faculty and Staff Hires for Promoting Diversity

Request to Interview

• Memo from Chair with detailed rationale for selection of interviewee
• Hiring Audit Form Section I
• Candidate Demographic Form
• CV's of top candidates
• CV of top female and minority candidate if not selected for interview
• Approved Ad Copy

Request to Hire

• Memo from Chair with detailed rationale for selection (including non-selection of targeted candidates, where appropriate)
• Updated Hiring Audit Form Section I
• Hiring Audit Form Section II
• Updated Candidate Demographic Form
• Letters (3) of reference for the candidate selected

Search Waiver:

• Memo from Chair with detailed justification for search waiver
• Search Waiver Form
• CV of the candidate

Links to forms:

Human Resources Forms including:

• Civil Service Position Description
• A/P Position Description
• Extra Help Forms
• Civil Service Permanent Forms

AIS Forms including:

• Civil Service Hiring Forms (CS Contract, change of assignment, resignation, etc.)
• Faculty/Staff Hiring Forms (Faculty and A/P staff contract, change of assignment, sabbatical leave application, etc.)
• General Forms (request to create/fill, assignment costing, faculty and A/P staff resignation, etc.)
• Graduate Assistant Hiring Forms (GA contract, GA change of assignment, GA resignation, etc.)

University Affirmative Action Office

University Affirmative Action Forms including:

• Candidate Demographic Form
• Hiring Audit Form Section I
• Hiring Audit Form Section II
• Reasons for Non-Selection
• Search Waiver
• Strategic Hires Form